General Overview:

Reporting to, and working closely with, the Director and Center leadership, the Program Manager will be responsible for the coordination and management of the Center’s portfolio of clinical research studies, under the guidance of the principal investigators for individual scientific investigations. Additionally, the Program Manager will be responsible for coordinating grant submissions, financial oversight, and other Center-wide administrative and regulatory activities. 

This is a challenging position ideal for someone who enjoys a wide variety of activities ranging from direct execution of study procedures to more systemic problem solving, and project management. The Program Manager plays a significant role in guiding the research activities of the Center and fulfilling its clinical and research missions. In this role, a successful employee will develop and refine a broad set of skills in financial management, grant writing, and project management which will position them for even more advanced leadership roles in research management and other higher-level management positions. 

Responsibilities:

Responsibilities include, but are not limited to:

Study Coordination:

• Coordinating an active clinical research portfolio, including a range of human subjects studies and related clinical research activities, including recruitment, IRB oversight, regulatory matters, and manuscript preparation.
• Ensure research integrity, including data documentation and data management.
• Providing oversight for all research activities, and develop QI/QC processes for studies and program activities
• Serving as a resource for study subject
• Managing laboratory supply and investigational product inventory; securing and shipping study samples and IP

Grant Management:

• Working with PIs to develop budgets and coordinate all aspects of grant submission to federal, industry, and foundation funding agencies
• Coordinate post-award recruitment, progress, adverse event, and other reporting to funding agencies
• Facilitate business development with new and existing industry sponsors

Financial Administration:

• Primary point of contact for the Office of Research Management, Office of Research Finance, Office of Development, and the Department’s Senior Grants Administrator
• Perform invoicing and monthly budget reconciliations
• Develop and manage research study project budgets

People Operations:

• Primary point of contact for Human Resources for post-hiring people operations
• Develop, oversee, and improve personnel training and development plans for six Clinical Research Coordinators, including:
  • Provide oversight and direction regarding project progress and meeting with each CRC weekly
  • Support recruiting and hiring
• Meet regularly with program leadership to discuss strategic planning, operations improvements, and personnel resource prioritization
• Supervise and provide mentorship to 1-3 undergraduate interns

Web Administrator:

• Primary support person for Editor-in-Chief of womensmentalhealth.org
• Support development of, and post, new website content
• Track, compile, and analyze web site usage data
• Manage and develop content for social media channels

Skills/Abilities/Competencies 

• Thrive in a busy work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate requests judged to be of higher priority 
• Function independently and work with minimal direction 
• Make independent and effective decisions 
• Independently prioritize tasks and set deadlines 
• High level organizational and time management skills 
• Sound interpersonal skills and the ability to effectively train and supervise others 
• Ability to work well as a member of a team 
• Handle sensitive and confidential issues 
• Strong analytical skills to problem solve efficiently 
• Strong database management and computer proficiency, and ability to learn new computer programs quickly 
• Ability to display initiative and introduce innovations to active research projects

Qualifications:

A Bachelor’s degree is required. A master’s in public health, psychology, clinical research administration, or related field is preferred. A minimum of five years full-time relevant experience is required. 

Work Environment:

Currently, our group is made up of: 

• Eight staff psychiatrists, three of whom are principal investigators, including the Director 
• Six research coordinators 
• One college-aged volunteer 
• One program coordinator 
• One biostatistician 

The Program Manager works closely with the principal investigators, program assistant, research coordinators, and volunteers. The group meets twice weekly: once to review study progress and once to review clinical cases. This is a full-time position within the framework of a 9:00-5:30 workday. Our Center is in the Simches Research Building, a combined administrative and clinical space. Annual compensation for this full-time position will start at $65,000 per year, and benefits are available. A two-year commitment is strongly preferred. 

Note: Amidst ongoing COVD-19 pandemic, a hybrid work model is in place. Relocation to Boston is required for this position.

Interested applicants may send cover letters and resumes to Program Coordinator Bryn Rediger at brediger@partners.org