Review & Consultation
Consultation
All of the College Space Sharing policies have been developed with extensive input of students and staff with specialist area knowledge, before being made available for College-wide comment via the Staff Briefing, as well as other channels.
There are currently no policies open for consultation at the moment. When policies are open for consultation, they will be made available on this page and publicised through internal student and staff communiation channels.
Policy Development & Review
Once policies have been approved by the Provost's Board, they are published on this site and will be reviewed annually, in November, or when requested by the Provost's Board. College members are welcome to comment on these any time, via the contact button above. Further information about the development of each policy can be found below.
Policies
Space Policy Framework Development
| Item | When | Method |
|---|---|---|
| Policy updates | August 2019 | Policy currently live. Next revision window commences in spring 2020. |
| Approval by Provost's Board | November 2016 | Presentation to the Provost's Board. |
| College-wide consultation | October 2016 | Invitation via Staff Briefing to visit webpage and send email feedback. |
| Faculty Committees | September - October 2016 |
Presentations at Faculty Committees:
|
| ICU consultation | September 2016 | Meeting with ICU officers |
| Heads of Department and Department Operating Managers feedback | August 2016 | Via email. |
| Space Programme Board feedback | July 2016 | Presentation at July Space Board, with feedback via email. |
| ICU initial consultation | July 2016 | Formal briefing and workshop (90 mins). |
| Policy work overview, consultation approach | May 2016 | VPAGE committee. |
| Input from subject matter experts | May - July 2016 | Series of 1-2-1 discussion to scope policy items and objectives. |
| Informal briefing held with Directors and Officers | May - June 2016 | Series of 1-2-1 informal briefing sessions. |
| Informal briefing held with Faculty Operating Officers | May - June 2016 | Informal briefing. |
Space Sharing Policy Development
| Item | When | Method |
|---|---|---|
| Policy updates | August 2019 | Policy currently live. Next revision window commences in spring 2020. |
| Approval by Provost's Board | December 2016 | Presentation to the Provost's Board. |
| College-wide consultation | November 2016 | Invitation via Staff Briefing to visit webpage and send email feedback (received 225 page views). |
| Cascade to Directors of service & DOMS | November 2016 | Email cascade to Directors of Service and Department Operating Managers. |
| Clubs & Societies survey | November 2016 | Invitation to online survey via weekly email to Clubs & Socs, which received 126 responses. |
| Clubs & Societies Board | November 2016 | Presentation at Clubs & Societies Board. |
| Faculty of Medicine consultation | October 2016 | One-one meeting to understand FoM requirements. |
| Shared space demand prioritisation working group | October - November 2016 | Workshop series with subject matter experts. |
| Faculty Committees | September - October 2016 |
Presentations at Faculty Committees:
|
| Space Programme Board feedback | October 2016 | Presentation at October Space Board meeting. |
Academic Timetabling Policy Development
| Item | Date | Method |
|---|---|---|
| Final Approval by Provost's Board | February 2017 | Updated presentation to the Provost's Board. |
| Provisional Approval by Provost's Board | December 2016 | Presentation to the Provost's Board. The Board provisionally approved the policy, pending closing of the feedback loop with departments. |
| College-wide consultation | November 2016 | Invitation via Staff Briefing to visit webpage and send email feedback (received 214 unique page views). |
| Cascade to Education Officers & Timetabling Users Group | November 2016 | Email cascade. |
| Lecturer 'Voice of' interviews | October - November 2016 | One-one meetings with 21 academics and timetabling experts from each Faculty, representing undergraduate, post-graduate taught and MRES courses. |
| Student 'Voice of' focus groups | October - November 2016 |
|
| ICU strategy survey | October - November 2016 | Questions related to academic timetabling inserted into the ICU strategy survey sent to students, which received 353 responses. |
| Timetabling, contingency provision & shared space allocation working group | October 2016 | Workshop series with subject matter experts. |
| Voice of incoming students | October 2016 | Timetabling stand at I-Connect Welcome Week event, gathering over 200 students' opinions of their timetable. |
| Faculty Committees | September - October 2016 |
Presentations at Faculty Committees:
|
| Space Programme Board feedback | October 2016 | Presentation at October Space Board meeting. |
Room Booking Policy Development
| Item | When | Method |
|---|---|---|
| Policy updates | August 2019 | Policy currently live. Next revision window commences in spring 2020. |
| Approval by Provost's Board | June 2017 | Presentation to the Provost's Board. |
| College-wide consultation | June 2017 | Invitation via Staff Briefing to visit webpage and send email feedback (174 unique page views). |
| In- depth meetings held with key stakeholder teams | June 2017 |
Meetings held with:
|
| PA network survey | June 2017 | Survey sent to the PA & Admin email group. 62 responses received quantifying the 'as is' room booking landscape. |
| Room Booking Reference Group workshops | April - June 2017 | Series of three workshops, held with c.25 College members from representative teams. |
| Department Operating Managers drop-in | June 2017 | Drop-in Q&A session. |
| Heads of Department and Department Operating Managers policy cascade | May 2017 | Email cascade. |
| Space Board briefing | May 2017 | Presentation and briefing for Board members. |
| Faculty Operating Officer briefing | May 2017 | Informal briefing with FOOs. |