All offsite work must be organised so as to minimise the risks to the health and safety of staff and students, and includes any work undertaken away from College premises including international visits, fieldwork and expeditions.

Risks must be assessed before travel takes place and controlled to the same standard as would be required for work in College. PIs must liaise with their Head of Department to ensure that any off-site working is approved and that the person in charge of the off-site work can assess and manage any health and safety risks associated with the project.

Further details are available on the College’s Off-site Working Policy  page and the Off-site Working Code of Practice.

College has a duty of care to its staff and students and requires that risks must be assessed before travel and controlled to the same standard as would be required for work in College. For trips to especially hazardous locations, additional time must be spent on conducting a detailed risk assessment, which must be vetted by the Safety Department and approval by your Head of Department prior to departure.

Heads of Department will need to approval travel for Principal investigator and their teams to certain disturbed regions of the world. Further details are on the Staff Travel and Expenses website

Staff should consult Offsite working and Occupational Health for details including approvals required. Various risk assessment forms for staff on placements are available. 

College has a duty of care to its staff and students, and by knowing where they are travelling to it can ensure there are adequate measures are in place to maintain their safety and security. If you, or any members of your team, are travelling abroad you are required to complete the travel insurance registration form from the Occupational Health website to ensure you are appropriately insured when you travel.

Best practice is to complete the form at the same time as booking your travel with Egencia.

Staff should consult Occupational Health Travel webpage for details including approvals required.

Failure to register will mean that the personal luggage (including wallets and laptops) of travellers will not be insured by the College.

You should always book your air travel in advance using Egencia. Using Egencia ensures the College can provide the required Duty of Care - by knowing where its staff and students are travelling and adequate measures are in place to maintain their safety and security. 

More information on the Staff Travel and Expenses webpage.

College’s policy is to reimburse you if you have had to pay for a valid expense in the performance of your duties for the College. The expense must be justifiable, reasonable and appropriately evidenced. For detailed guidance refer to the Expenses Policy webpage.