Seafarers UK - The leading charity for the UK's maritime community

Privacy and cookies policy

Seafarers UK (King George’s Fund for Sailors) is committed to protecting your privacy.

This Privacy Policy explains our data processing practices, how we comply with the Data Protection Act 1998, and your options regarding the way in which your personal data is used. If you have any requests concerning your personal information or any queries with regard to our processing, please email seafarers@seafarers-uk.org or write to Executive Manager, Seafarers UK, 8 Hatherley Street, LONDON, SW1P 2QT.

Seafarers UK is a data controller for the purposes of the Data Protection Act 1998 and is registered at the Information Commissioner’s Office.

Contacts Database

Seafarers UK is committed to safeguarding the privacy of contacts held on its contacts database.

The information we collect

Data is collated from various sources, including:

• contacts made by staff members during the course of their work
• information arising from the completion of forms on our website
• donations made to Seafarers UK (including Gift Aid declarations)
• orders for Christmas Cards and other items sold by Seafarers UK
• requests from individuals to be added to our mailing lists
• responses to invitations to conferences and other events
• participants in Seafarers UK and other fundraising events.

How we use this information

• Your personal information is only used with your knowledge
• Only personal information that we actually need is collected
• Your personal information is only seen by those who need it to do their jobs
• We will not pass your personal information on to any other organisation without your agreement unless required to do so by law
• Personal information is retained only for as long as it is required
• We will endeavour to keep your personal information up to date
• Your personal information will be protected from unauthorised or accidental disclosure
• We will provide you with a copy of your personal information on request
• Inaccurate or misleading data will be corrected as soon as possible
• These principles apply whether we hold your personal information on paper or in electronic form.

Information about you is held on our contacts database. You may at any time request to see and amend this data. If you would like to do so please email seafarers@seafarers-uk.org or write to Executive Manager, Seafarers UK, 8 Hatherley Street, LONDON, SW1P 2QT.

Information is used for mailing literature, appeals, invitations to events, and for collating general marketing information for strategic purposes. If information is used for the latter purpose, it will be used in such a manner that your anonymity is guaranteed on an external basis. Internally, all our employees and any third parties we engage to process your personal information are obliged to respect the confidentiality of your information.

You are allocated to mailing lists according to either a) your own requests or b) our belief as to which of our services would be of relevance and importance to you.

At the bottom of every mailing we send out, we offer you the opportunity to opt out of any future mailings of that type, or indeed, request to be completely removed from our contacts database. Please see the privacy wording at the end of each individual mailing for specific details.

You may request to be removed from our contacts database at any time by writing to Executive Manager, Seafarers UK, 8 Hatherley Street, LONDON, SW1P 2QT.

Third parties

On occasion we will host or run an event jointly with a third party. We will only release your details to that third party on the basis of them conducting a specific and singular mailing. They will be requested to sign a contract indicating their understanding of our Privacy Policy and their commitment to use your details in accordance with the principles of the Data Protection Act 1998, and will be considered a data controller for the purpose of that particular mailing. Where you respond directly to the third party you will be deemed to be giving your consent to their continued use, as a data controller, of your details. Where we undertake administration of joint events any individual from the third party’s mailing list will be added to our contacts database and may in future receive relevant mailings from us. In this case, all mailing information will be treated as detailed above.

Website

Seafarers UK is committed to safeguarding the privacy of visitors to its website.

The information we collect

You are not required to provide any personal information on the public areas of this website. However, you may choose to do so by completing the forms on various sections of our website, including:

• request for further information
• request for Flagship magazine
• request for e-newsletters
• order form
• donation form.

How we use this information

We will only use the information you provide to us on these sections of the website in order to process the relevant form. Please see the privacy wording on the relevant form for a more detailed explanation of how your information will be used. Data will be held on our contacts database.

Please note that in order to process your application form we may on occasion be required to share your information with third parties who provide services on our behalf. In relation to any other third parties we will only disclose your information where you have given your consent or where we are required to do so by law, or where it is necessary for the purpose of, or in connection with legal proceedings or in order to exercise or defend legal rights.

Cookies

We use cookies on our website so that we can track how users navigate through our site, in order to enable us to evaluate and improve our site. We use this information to compile statistical data on the use of our website. Information obtained is used on an anonymous, aggregated basis and you cannot be identified from this.

A cookie is a small file that can be placed on your computer’s hard drive. Such cookies do not retrieve information about you stored on your hard drive and do not corrupt or damage your computer or computer files. You are not obliged to accept a cookie that we send to you, and you can set your browser so that it will not accept cookies. If you want to know how to do this please follow the link below, which will also provide more information about the way cookies work on this website: https://ico.org.uk/for-the-public/online/cookies/. For our full cookies policy, please click here.

Security

We use up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss. All our employees and any third parties we engage to process your personal information are obliged to respect the confidentiality of your information.

Other websites

Our website may contain links to other websites outside our control and which are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

Your rights

You have the right to apply for a copy of the information we hold about you and to have any inaccurate information about you corrected. Please write to Executive Manager, Seafarers UK, 8 Hatherley Street, LONDON, SW1P 2QT.