To ensure all bookkeeping is maintained and to co-ordinate the administrative tasks of the Sport Structures group of companies with specific focus on supporting the national coach education programme.
Duties and responsibilities:
1. To co-ordinate and provide administration support to our national education programme including:
a. To maintain effective and accurate bookkeeping for Sport Structures and related companies.
b. To input learner booking forms and maintain learner spreadsheets ensuring
information is accurate and updated
c. Coordinating our online booking system
d. Monitoring and updating key clients and marketing contacts
e. To respond to course enquiries and interest via telephone/email/letter
f. To monitor and follow up on outstanding course payments
g. To input course paperwork and distribute certificates
h. To register learners onto awarding body systems
i. To communicate with learners effectively pre and post course, ensuring they have all the relevant information
j. To record and capture learner data for quarterly and annual reporting
k. Populate courses for the monthly E-Newsletter
2. To maintain the Sage accounts system ensure all purchases, sales, expenses and salaries are inputted in a timely and accurate manner. To maintain the website sales ledger ensure all payments are recorded.
3. To provide reports as required from the Sage system and to liaise with the company accounts to make sure management accounts are produced and any taxation it accurately identified.
4. To update the Sport Structures website daily with relevant course information and booking details and remove courses when they have been cancelled.
5. To undertake general administrative duties including;
-Typing correspondence and documents
-Photocopying
-Filing
-Note taking
-Dealing with incoming and outgoing post
-Maintaining stationary levels and re-ordering as necessary
-Booking train tickets / accommodation for staff where applicable
6. To maintain the Sport Structures Customer Relationship database
7. To support with the maintenance of project management files and individual records for learners on specific programmes
8. To support and undertake the administration and collation of research information to include telephone interviews, site assessment visits, database administration, web searching, data checking and verification, data analysis and other such duties to support research projects.
9. To support the coordination of specific events such as The Skills Show, Employer Continual Professional Development days and Staff Training
10. To undertake any other duties appropriate to the role as required by the Senior Management Team
11. To undertake appropriate training and development opportunities.
12. To ensure the health, safety and welfare of employees and the public by complying with the appropriate Health and Safety Policies, Organisations and Arrangements and the employment of Safe Working Practices and Risk Assessment and Management.
13. To undertake such other duties as may be appropriate to achieve the objectives of the post, and to assist the division in the fulfillment of its overall objectives, commensurate with the post holders’ contract.