Health & Safety should be a consideration in the early stages of planning for community use on your site.
Ensure your Health and Safety policy is up to date and made available to all groups, and key contacts. Fire evacuation and other safety procedures should be included within the induction process for all new community groups and also practiced on a regular basis.
Risk Assessments should be carried out by all groups using your facilities, however if it is an event that you are organising (such as a competition) or a 'pay and play' activity then it is the schools’ responsibility.
As good practice a school should already have site specific risk assessments in place for curriculum activities, which could be adapted and used as examples for developing the specific risk assessments for the community use programme. If you are creating risk assessments for new sport activities, you may find that your County Sports Partnership will be able to offer examples in this area.
Include Health and Safety requirements as conditions of hire in your booking forms/ hire agreements. Examples from other schools are provided in the resources.
Things to consider:
Car parking
Is there capacity, is it secure, do you need or have CCTV, is there suitable lighting, if parking is not provided is street parking causing any potential traffic dangers?
Building
Can the facilities be accessed by a separate entrance to the school, or can access be controlled and managed by securing areas of the school not in use? This helps you to make informed decisions on staffing structures and considering staffing levels, programming and controlled access.
Facilities
Do the facilities meet National Governing Body Standards relating to Health & Safety? (e.g. football goals need to be secured to the floor in the sports hall when in use). Is there a set of procedures on how to use equipment and store it safely?
Activities
It will be a useful exercise to list the potential activities that could be catered for safely and practically in each of the facilities/ community spaces. Seek advice from NGBs of sport if unsure about suitability (e.g. a traditional gymnasium with windows would not be a suitable facility to cater for football or a hall with low ceilings would not be an option for Trampolining).
Procedures
Ensure your community users are familiar with your evacuation procedures and how your building operates on a day to day basis. You may need to adapt your Normal Operating Procedures and Emergency Action Plan for community use. It is good practice to have email contacts for all your groups so you can provide them with updates if any procedures or policies change.