Careers at Facebook
Legal, Finance, Facilities & AdminAdministrative Assistant (contract)
Brussels, BelgiumFacebook was built to help people connect and share, and over the last decade our tools have played a critical part in changing how people around the world communicate with one another. With over a billion people using the service and more than fifty offices around the globe, a career at Facebook offers countless ways to make an impact in a fast growing organization.
Facebook is seeking an experienced Administrative Assistant. This position is a contract role, supporting the Head of Public Policy and is located in our Brussels office.
We’re looking for a smart, efficient self starter with an ability to operate effectively in a fast paced, ever changing environment.
Responsibilities
- Assist in accomplishment of Company and departmental annual objectives
- Review, update and manage schedule for assigned executive - confirm attendees and manage the agenda and logistics of all weekly and monthly global meetings, including but not limited, to customer and partner meetings
- Ensure the timely preparation and delivery of all briefing information for all meetings
- Communicate routinely to manager’s direct reports policies and processes to ensure compliance with Company guidelines and procedures
- Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Respond to and screen all incoming calls or electronic communication and distributed to appropriate persons
- Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
- Organize and manage all travel arrangements
- Process expense reports
- Manage the reduction of expenses wherever possible
- Extensive knowledge of event and conference planning
Requirements
- At least 3-5 years of full-time administrative experience
- Ability to interact with Government Officials and Senior Level Executives
- Strategic thinker regarding calendar and meetings
- Exceptional written and verbal communications skills
- Experience coordinating schedules in multiple time zones
- An understanding of confidentiality issues and the use of discretion is essential
- Be self-directed and take initiative
- Ability to prioritize and multi-task
- Excellent oral and written communication skills
- Ability to effectively interact with all levels of the organization
- Super strong scheduling and travel coordination skills Thrive in a fast-paced atmosphere
- Passionate about Facebook
- Additional languages a plus
