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As an administrator, you can use advanced management to have more control over access to your organization's data. You can restrict mobile device features like notifications on the lock screen, require device encryption, manage apps on Android devices, iPhones, and iPads, and wipe data from a device.
Requirements
- Devices must support advanced mobile management. See the Device requirements.
- To manage iPhones and iPads, follow the steps to Set up an Apple push certificate.
- Only one Google account under advanced mobile management is allowed on each device.
- The user must have a license that supports advanced mobile management. If you turn on advanced mobile management for a user whose license doesn't support it, only settings supported for basic mobile management apply to the user's devices.
- User enrollment: After you turn on advanced management, users see a device policy app installation prompt so that you can manage their devices.
- Android users should not manually install the app. Instead, they should follow the on-screen prompts. For details, see Set up Google Workspace on an Android device. During installation, users get a prompt to set up a work profile if their device supports it.
- iPhone and iPad users might also encounter a prompt to install a configuration profile. For more about the management client and how it handles user information, see Mobile training and help.
Step 1. Turn on advanced mobile management
Before you begin: To apply the setting for certain users, put their accounts in an organizational unit.
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Devices
Mobile & endpoints
Settings
Universal.
- Click General
Mobile management.
- To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit.
- Turn on advanced mobile management:
- If you want all supported mobile devices to be under advanced management and you set up an Apple push certificate, select Advanced. This option isn't available if no Apple push certificate is set up, even if you don't manage iOS devices.
- If you want to turn on advanced management for certain platforms or aren't managing iOS devices, select Custom. Then, select Advanced for the platforms. For iOS, Advanced isn't available if no Apple push certificate is set up.
- Click Save. If you configured a child organizational unit, you might be able to Inherit or Override a parent organizational unit's settings.
- If you get a message that you need to enable sync on mobile, click Go to Sync on Mobile. Check the boxes for the devices you want to allow to sync work data and click Save.
- If you want to manage iOS devices and apps, create an Apple push certificate. You need to renew this certificate annually.
Step 2. Set up password and approval requirements
Before you begin: Tell users you'll manage the mobile devices they use for work. Let them know about the policies you set, including password requirements.
- Set password requirements for managed mobile devices. You can set the password length, require special characters, and set an expiration.
- To screen devices before they can access work data, require admin approval for mobile devices.
Step 3. Set up company-owned mobile devices
Skip this step if you don't have company-owned devices.
For Android
For iPhones and iPads
Step 4. Protect your organization's data
To make your organization's data more secure, use advanced management settings as needed or required for your organization.
Recommended settings
Universal settings (all mobile devices)
- Block compromised devices
- Require device encryption
- Autowipe devices that don't sync within a specified period
- Block devices that are not Android CTS compliant
- Don't allow application verification to be turned off
- Don't allow USB file transfer
- Don't allow apps from unknown sources
- Don't allow notification details on lock screen
- Don't allow trust agents (under lock screen settings)
- Don't allow notification details on lock screen
- Don't allow managed apps to store data iCloud
- Require encryption for backups if you allow device backups
Next steps
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