You must be a Looker Studio administrator to access data from this data source.
You can use the audit and investigation page to run searches related to Looker Studio log events. There you can view a record of actions to review actions taken on Looker Studio assets created by users in your organization. For example, you can see when a user viewed a report, created a new exploration, or shared a data source.
Creating an extracted data source also creates a data source export event for the data source being extracted.
For other services and activities, such as Google Drive and user activity, see the list of log events.
Note: The Looker Studio log events data source provides data for the previous 6 months. If you want to retain it for longer, you can export the log data.
For a full list of services and activities that you can investigate, such as Google Drive or user activity, read through the data sources for the audit and investigation page.
Open the audit and investigation page
Access Looker Studio log event data
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
- On the left, click Reporting
Audit and investigation
Filter the data
- Open the log events as described above in Access Looker Studio log event data.
- Click Add a filter, and then select an attribute.
- In the pop-up window, select an operator
-
(Optional) To create multiple filters for your search:
- Click Add a filter and repeat step 3.
- (Optional) To add a search operator, above Add a filter, select AND or OR.
- Click Search.
Note: Using the Filter tab, you can include simple parameter and value pairs to filter the search results. You can also use the Condition builder tab, where the filters are represented as conditions with AND/OR operators.
Attribute descriptions
For this data source, you can use the following attributes when searching log event data:
| Attribute | Description |
|---|---|
| Actor | Email address of the user who performed the action |
| Actor group name |
Group name of the actor. For more information, see Filtering results by Google Group. To add a group to your filtering groups allowlist:
|
| Actor organizational unit | Organizational unit of the actor |
| Asset ID | ID of the asset where the logged action happened |
| Asset name | The name of the asset that was viewed or changed |
| Asset type | The type of asset where the logged action happened |
| Connector type | The type of connector used to fetch data for a data source asset |
| Current value |
If settings are changed, this field shows the current value of the settings—for example, Can edit, Can view, Private, Public on the web, or Current team workspace ID. Note: This attribute will replace New value. |
| Data export type | The type or format of the data export in Looker Studio. Enter one of the following values:
|
| Date | Date and time of the event (displayed in your browser's default time zone) |
| Embedded in report ID | ID of the report where the data source is embedded |
| Event | The logged event action, such as Create, Data Export, or Restore |
| IP address | Internet Protocol (IP) address associated with the logged action. Usually reflects the user's physical location, but could be a proxy server or a virtual private network (VPN) address. |
| New value | If settings are changed, this field shows the new value of the settings—for example, Can edit, Can view, Private, or Public on the web. |
| Old value | If settings are changed, this field shows is the old value of the settings—for example, Can edit, Can view, Private, or Public on the web. |
| Owner | The owner of the asset |
| Parent Workspace ID | The team workspace for the asset. |
| Previous Value |
If settings are changed, this field shows the previous value of the settings—for example, Can edit, Can view, Private, Public on the web, or Current team workspace ID. Note: This attribute will replace Old value. |
| Prior visibility | Visibility of the Looker Studio asset before the activity |
| Target | When changing user access, this field captures the target users or groups that this access change applies to |
| Target domain | If link visibility is changed, this field captures the domains that have access to the link. For example, enter the domain for your organization if the link is shared within your domain, or enter all if the link has public access. |
| Visibility | Visibility of the Looker Studio asset associated with the activity |
Manage log event data
Manage search results column data
You can control which data columns appear in your search results.
- At the top-right of the search results table, click Manage columns
.
- (Optional) To remove current columns, click Remove
.
- (Optional) To add columns, next to Add new column, click the Down arrow
and select the data column.
Repeat as needed. - (Optional) To change the order of the columns, drag the data column names.
- Click Save.
Export search result data
- At the top of the search results table, click Export all.
- Enter a name
The export displays below the search results table under Export action results. - To view the data, click the name of your export.
The export opens in Google Sheets.
Create reporting rules
Go to Create and manage reporting rules.
When and how long is data available?
Go to Data retention and lag times.
Export Looker Studio log event data to BigQuery
If allowed, you can export Looker Studio log events data to Google BigQuery. To export, you'll need to:
Learn more about reporting logs and BigQuery.
Set up email alerts
You can easily track specific Looker Studio activities by setting up alerts. For example, get an alert whenever someone creates or deletes a report.
- Open the log events as described above in Open Looker Studio log event data.
- Click Add a filter.
- Enter or select the criteria for your filter and click Create Alert.
- Enter a name for the alert.
- (Optional) To send the alert to all super administrators, under Recipients, click Turn on.
- Enter the email addresses of alert recipients.
- Click Create.
To edit your custom alerts, go to Administrator email alerts.
