When you use Google Spaces, the creator automatically becomes the Space Manager who can:
- Remove and add participants.
- Assign or remove the Space Manager.
- Delete a space.
- Delete messages.
- Edit the space description.
- Update space access from Restricted to discoverable or vice versa.
Space Managers have a diamond next to their name in the message stream and in the member list of the space.
Add members
- Open the Chat app or Gmail app .
- Select a Space.
- At the top left, tap the space name Add people & bots.
- Enter the name or email of the person or group you want to add.
- At the top right, tap Done.
Remove members
- Open the Chat app or Gmail app .
- Select a Space.
- At the top left, tap the space name.
- Under "Members," next to the person’s name, tap More options Remove from Space.
Make a member a Space Manager
- Open the Chat app or Gmail app .
- Select a Space.
- At the top left, tap the space name.
- Under "Members," next to the person’s name, tap More options Make Space Manager.
Change someone from Space Manager to member
- Open the Chat app or Gmail app .
- Select a Space.
- At the top left, tap the space name.
- Under "Members," next to the person’s name, tap More options Change from Space Manager to Member.
Delete messages
Space Managers can delete any message in a space. Space members can only delete their own messages. Learn how to delete a message as a space member.
- Open the Chat app or the Gmail app .
- On the left, select the space.
- To delete, tap and hold a message.
- In the window that opens, tap Delete.
Important:
- When a message is deleted in space, a time stamp may appear. The time stamp remains for 30 days or longer based on the retention policy of your company.
- The “Delete messages” feature is only available to specific subscriptions and might not be available on your work or school account.
Edit space descriptions & guidelines
When spaces are created, a description might also be created. Space Managers can add or edit the Space description so others know its purpose. To manage members’ expectations and create a safer community experience, you can add or edit guidelines.
- Open the Chat app or the Gmail app .
- On the left, select the space.
- At the top left, tap the space name.
- Enter your description.
- Optional:
- Tap Add space guidelines.
- Add guidelines.
- Tap Save.
- Optional:
- At the top right, tap the check mark .
Update the space access level
After a space is created and the conversation evolves, Space Managers can update the space access from restricted to discoverable, or vice versa. To change the space access:
- Open the Chat app or the Gmail app .
- On the bottom bar, tap Spaces.
- Select the space you want to update.
- Tap the Right arrow .
- Under the space access section, tap the Right arrow .
- Select from the audience options in the drop down menu:
- To make a restricted space discoverable: Select the audience for your entire domain.
- To make a discoverable space restricted: Select Restricted.
Tips:
- Discoverable spaces are searchable, but not available via Browse.
- Restricted spaces that you’re invited to are searchable.
- Spaces you aren’t invited to and aren’t discoverable to you don’t appear in your search results.