Learn about your role as a Space Manager

When you use Google Spaces, the creator automatically becomes the Space Manager who can:

Remove and add participants.
Assign or remove the Space Manager.
Delete a space.
Delete messages.
Edit the space description.
Update space access from Restricted to discoverable or vice versa.

Space Managers have a diamond next to their name in the message stream and in the member list of the space.

Add members

Open the Chat app or Gmail app .
Select a Space.
At the top left, tap the space name Add people & bots.
Enter the name or email of the person or group you want to add.
At the top right, tap Done.

Remove members

Open the Chat app or Gmail app .
Select a Space.
At the top left, tap the space name.
Under "Members," next to the person’s name, tap More options Remove from Space.

Make a member a Space Manager

Open the Chat app or Gmail app .
Select a Space.
At the top left, tap the space name.
Under "Members," next to the person’s name, tap More options Make Space Manager.

Change someone from Space Manager to member

Open the Chat app or Gmail app .
Select a Space.
At the top left, tap the space name.
Under "Members," next to the person’s name, tap More options Change from Space Manager to Member.

Delete messages

Space Managers can delete any message in a space. Space members can only delete their own messages. Learn how to delete a message as a space member.

Open the Chat app or the Gmail app .
On the left, select the space.
To delete, tap and hold a message.
In the window that opens, tap Delete.

Important:

When a message is deleted in space, a time stamp may appear. The time stamp remains for 30 days or longer based on the retention policy of your company.
The “Delete messages” feature is only available to specific subscriptions and might not be available on your work or school account.

Edit space descriptions & guidelines

When spaces are created, a description might also be created. Space Managers can add or edit the Space description so others know its purpose. To manage members’ expectations and create a safer community experience, you can add or edit guidelines.

Open the Chat app or the Gmail app .
On the left, select the space.
At the top left, tap the space name.
Enter your description.
- Optional:
  1. Tap Add space guidelines.
  2. Add guidelines.
  3. Tap Save.
At the top right, tap the check mark .

Update the space access level

After a space is created and the conversation evolves, Space Managers can update the space access from restricted to discoverable, or vice versa. To change the space access:

Open the Chat app or the Gmail app .
On the bottom bar, tap Spaces.
Select the space you want to update.
Tap the Right arrow .
Under the space access section, tap the Right arrow .
Select from the audience options in the drop down menu:
- To make a restricted space discoverable: Select the audience for your entire domain.
- To make a discoverable space restricted: Select Restricted.

Tips:

Discoverable spaces are searchable, but not available via Browse.
Restricted spaces that you’re invited to are searchable.
Spaces you aren’t invited to and aren’t discoverable to you don’t appear in your search results.

Additional resources

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