Hi, I’m responsible for a scout troop and I’ve been looking for a solid task management software with a focus on reminders / notifications. Why the focus on notifications? Well, we’re Swiss and unlike BSA troops, all of our leaders are between about 16-22 years old (I’m 22 myself) and some people might just benefit from the occasional reminder :) I’m essentially looking for a way to create task lists associated with each larger event that can be assigned to a person, who then gets regular notifications (Like 1 month before a task deadline and 1 week before a task deadline).
These features would be nice:
Tasks can be added into lists (in this case, each list would be for an event that we’re planning and includes all the necessary planning steps, each with a due date).
I can assign users to lists and each user will only see the tasks of the lists they are responsible for. (This would be nice because we have 15-20 separate events and thus lists and it becomes annoying if everyone sees all of them)
The users can view their tasks sorted by list (not just a list of all their tasks regardless of the list they’re coming from).
**I can set up reminders for tasks that will carry over to the people that have been assigned the task (Like a month before and a week before the due date). **
I can view all tasks at once, so I can check the progress and what’s going on without having to access each list separately. This can be a separate view though, doesn’t matter.
OS Support: Mainly phones (iOS / Android), a desktop client isn’t a necessity as long as there’s a decent web interface.
Because we have an Office 365 subscription, I’ve tried Microsoft Planner and Microsoft To Do. They’re both close, but lack some things I’d be happy to have.
Planner:
If I use a bucket for each event, everyone sees all of them. That’s quite annoying in the mobile App because you can only scroll through them horizontally like an image gallery (Takes pretty long if you have many buckets). The tasks assigned to you also can’t be sorted by buckets, which makes it rather messy.
If I create a separate plan for each event, the above issues are fixed, but there’s no way to track the progress of all of them in one spot.
Notifications can’t be customized at all and seem sort of random.
The app is very basic, not great to use and just feels a bit weird at times.
To Do:
Much better mobile App and more granular notifications, however:
Because I’d have to use shared lists, notifications don't carry over.
It's not really meant for collaboration like this.
I hope I explained this in a way that makes sense, but I’m happy to give you more detail if anything isn’t clear. Thanks in advance for your help!
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