Home▸FAQs

Before making the suggestion

While making the suggestion

After the suggestion

Before making the suggestion

How do I suggest an announcement on Calenda?

All you need to do is complete the online suggestion form available here.

Explanations are available next to the different fields you need to complete, but if you have any problems, please take a look at the FAQs and/or contact the Calendar team at calenda@openedition.org. Please note that the team does not suggest events on behalf of users.

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What type of event can I suggest on Calenda?

The editorial and scientific scope of Calenda is set by its Scientific Board.

The purpose of Calenda is to publish academic announcements relating to the humanities and social sciences, in which the majority of those involved are researchers and research staff, and which are aimed primarily at the academic community.

Announcements may be about:

In case of doubt, complex cases or previously unencountered types of announcements, the announcement is presented to the Scientific Board, who will decide whether to publish or refuse the announcement.

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What are the main reasons for refusing publication?

Calenda does not announce:

  • publication releases
  • event announcements lacking detail or without content, or which only contain hyperlinks
  • single lectures (a single session) with only one speaker
  • announcements of thesis vivas
  • news relating to popular science, commemoration or political debate, especially where the majority of the speakers are from the political or cultural sectors rather than higher education or research
  • announcements that are already online, or have a postponed deadline

In case of doubt, complex cases or previously unencountered types of announcements, the announcement is presented to the Scientific Board, who will decide whether to publish or refuse the announcement.

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What if my programme is not complete or definitive?

It is possible to publish an event with a provisional programme. However, the announcement must specify the start and end times of the sessions and the main speakers. You will then be able to request to update the announcement by writing to calenda@openedition.org and telling us exactly what needs to be modified. If you send the modifications to be made in an attachment, please use a format that authorizes copy and paste (.doc, .odt, .rtf, but not .pdf).

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In what languages can I publish announcements on Calenda?

It is possible to publish announcements in several languages. You can also publish the same announcement in several languages thanks to our multilingual interface. For example, this announcement is available in four languages: https://calenda.org/398387

If the language you wish to use is not available, please let us know by writing to calenda@openedition.org and we will add it.

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Can I publish an announcement even if an event or the deadline has already passed?   

Calenda is also intended to act as an archive of humanities and social science events thanks to its permanent URLs. Even if the date of the event has passed, you can still suggest it via the form.

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My announcement is a conference cycle or seminar. Do I have to suggest one announcement for each session, or a single announcement for all the sessions?

Calenda publishes all the sessions of a seminar or conference cycle in the same announcement, which has a unique and permanent URL. For an annual cycle, you must therefore suggest a single announcement, which will have several associated dates. You can complete or modify your announcement over the course of the year by writing to calenda@openedition.org and sending us the information needed to update it, in a format that authorizes copy and paste (.doc, .odt, .rtf, but not .pdf).

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While making the suggestion

What is the most appropriate date to use for calls for paper and themed schools?

For calls for papers, you should provide the most relevant date for readers, i.e. the deadline for submitting contribution proposals. Once your programme has been finalized, please submit a new announcement with the presentation of the programme.

For themed schools, please state the deadline for sending applications/reservations if the event is reserved for selected participants. If it is an open event or the conditions for participation are flexible, you may specify the date when the school will take place.

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How do I choose my announcement’s title and subtitle?

The best way to enhance your event’s visibility is to highlight its subject, theme or line of questioning.

The title must be as comprehensive as possible if it is to be meaningful. For example, “Foundations” is not a title because it isn’t explicit enough. On the other hand, “Theology, the Arts and Science: Foundations” is an explicit title.

However, please make sure your title isn’t too long. If it is, you can use a subtitle. For example, “Theology, the Arts and Science” as the title, and “Foundations in Central Europe in the Eighteenth and Nineteenth Centuries” as the subtitle.

Where possible, avoid overly generic titles such as “Doctoral Seminar”, as these do not distinguish one announcement from another. Instead prefer: “Doctoral Seminar of the History Research Group (GrHIS, 2017–2018)”.

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How should I write my summary? What information must it include?

The summary should be between 5 and 10 lines long. Fundamentally, it is used to display and index the announcement. It should present the thematic content of the event rather than the organizing institutions or the location, for example, which are indicated in specific fields.

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Is there a maximum length for announcements?

There is no word limit. You can therefore include all the information that you feel is useful.

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How do I format my announcement on Calenda?

To format texts, Calenda uses the HTML text editor TinyMCE, which offers a toolbar with multiple features.

Feel free to use the toggle full screen mode (see the circled icon below) – this makes it much easier to read and write in the editor.

tinymce.png

When you are formatting your text, consider adding white space (with line/paragraph breaks) and using “Heading 1” and “Heading 2” styles, etc. to make the displayed text easier to read.

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I can’t manage to copy/paste my text or programme into the announcement. What’s wrong?

To copy/paste text into the Calenda editing interface, you must use the following keyboard shortcuts:

On a PC: CRTL+C to copy and CRTL+V to paste

On a Mac: CMD+C to copy and CMD+V to paste

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After the suggestion

How long will it take for my announcement to be published?

All suggested announcements are examined by the Calenda team. The maximum time this will take is two weeks.

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I want to correct, modify or update my announcement. How do I do this?

You can request to modify or update your announcement by writing to calenda@openedition.org, regardless of whether your announcement is already online or not. We are generally able to make alterations quickly. Please indicate the changes to be made as precisely as possible. If you send the modifications to be made in an attachment, please use a format that authorizes copy and paste (.doc, .odt, .rtf, but not .pdf).

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When will my modifications be visible?

Modifications are visible immediately to all users. However, it is possible that you may not be able to see them immediately because of your browser. To see the updated information in your announcement, you can refresh your browser (F5 or Ctrl+R), and/or clear its cache.

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I want to delete my announcement. How do I do this?

As well as serving as a calendar, Calenda is also an archive of academic life in the humanities and social sciences thanks to its unique and permanent URLs. It is therefore not possible to delete an event once it is published on Calenda.

It is, however, possible to ask for the announcement to be altered, for example, by adding a note explaining that the event has been cancelled. To do this, please write to calenda@openedition.org.

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Why am I sometimes asked for additional information?

Calenda publishes the clearest and most comprehensive announcements possible. We may therefore sometimes ask for additional information regarding, for example, selection methods (double-blind peer review or review by committee, etc.), selection criteria for proposals or applications, further details on how to participate, participants’ institutional affiliations, fees, etc. If you don’t yet know who will sit on the selection committee, you can note that this will be confirmed at a later date.

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Can the Calenda team move my event “to the top” of the homepage?

Calenda is a calendar, not a news site. That means that we cannot “move” announcements around depending on their relevance. Several dozen events may be taking place on the same date. Moving announcements to the top as the date they will take place approaches will not necessarily give them a higher profile on the site.

To enable people who are likely to be interested in your event to find your announcement, our interface offers other search methods when the date of the event is approaching (announcements of the day on the homepage, searching by subject or type, searching for forthcoming events or events taking place right now, keyword searches, etc.).

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Can I change a call for papers announcement to a conference announcement?

Calenda does not change calls for papers announcements into conference announcements that include a programme. The idea is to archive the calls for papers as such and to facilitate access to different types of information by our readers. If you wish, we can provide the links to the two events by including their respective URLs in the body of the announcements in question.

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Can’t find the answer to your question? Write to us at calenda@openedition.org and we will reply as soon as possible.

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