Census & payment deadlines

Check important enrolment and payment deadlines for your course.

Dates differ according to these criteria:

year level - First Year Model students have different dates to other University students
course type - Higher Education dates differ from VE/TAFE dates
semester or trimester terms - most Higher Education courses are delivered in 'semesters'; the exceptions are Sydney students and Postgraduate College of Business students
domestic or international - First Year Model students should check differences for international students.

On this page:

Census dates

HE administrative census (for timely amendments)

Post-census enrolment amendment

Deferring your fees – HECS-HELP, FEE-HELP, SA-HELP & VET Student Loan

Check these important dates for your course:

Tuition-payment due date: last date for you to pay your fees upfront to avoid a late payment penalty of $155.
Administrative census dates: deadline for adding units.
Census dates: last day to finalise your enrolment (including withdrawal or delays), defer fees, add units with College approval, or finalise payments to avoid enrolment cancellation.

See below for a fuller explanation of each of these terms.

Dates are listed under 'Census & payment deadlines by study mode' following.

Census & payment deadlines by study mode

Higher Education Semesters - (Standard)

Semester	Tuition-payment due date	Administrative census date	Census date
SEM 3 (Summer Term 2017/18)	17/11/2017	24/11/2018	15/01/2018
SEM 1	02/03/2018	09/03/2018	23/03/2018
SEM 4 (Winter Term)	08/06/2018	15/06/2018	15/06/2018
SEM 2	27/07/2018	03/08/2018	17/08/2018
SEM 3 (Summer Term 2018/19)	16/11/2018	23/11/2018	16/01/2019

First Year Model (HE) - domestic students

Semesters - blocks	Tuition-payment due date	Administrative census date	Census date
SEM 1 - Block 1	02/03/2018	02/03/2018	05/03/2018
SEM 1 - Block 2	30/03/2018	30/03/2018	02/04/2018
SEM 1 - Block 3	04/05/2018	04/05/2018	07/05/2018
SEM 1 - Block 4	01/06/2018	01/06/2018	04/06/2018
Winter Block	29/06/2018	29/06/2018	02/07/2018
SEM 2 - Block 1	27/07/2018	27/07/2018	30/07/2018
SEM 2 - Block 2	24/08/2018	24/08/2018	27/08/2018
SEM 2 - Block 3	21/09/2018	21/09/2018	24/09/2018
SEM 2 - Block 4	26/10/2018	26/10/2018	29/10/2018
Summer Block (Jan-Feb 2019)	18/01/2019	18/01/2019	21/01/2019

First Year Model (HE) - international students

Semesters & blocks	Tuition-payment due date	Administrative census date	Census date
SEM 1 - Block 1	02/03/2018	02/03/2018	05/03/2018
SEM 1 - Block 2	02/03/2018	30/03/2018	03/04/2018
SEM 1 - Block 3	02/03/2018	04/05/2018	07/05/2018
SEM 1 - Block 4	02/03/2018	01/06/2018	04/06/2018
Winter Block	29/06/2018	29/06/2018	02/07/2018
SEM 2 - Block 1	27/07/2018	27/07/2018	30/07/2018
SEM 2 - Block 2	27/07/2018	24/08/2018	27/08/2018
SEM 2 - Block 3	27/07/2018	21/09/2018	24/09/2018
SEM 2 - Block 4	27/07/2018	26/10/2018	29/10/2018
Summer Block (Jan-Feb 2019)	21/01/2019	18/01/2019	21/01/2019

Postgraduate College of Business Trimesters Melbourne

Trimesters	Tuition-payment due date	Administrative census date	Census date
Trimester 1 - Melb	09/03/2018	16/03/2018	30/03/2018
Trimester 2 - Melb	20/07/2018	27/07/2018	10/08/2018
Trimester 3 - Melb	09/11/2018	16/11/2018	30/11/2018

Higher Education Trimesters Sydney

Trimesters	Tuition-payment due date	Administrative census date	Census date
Trimester 1 - Syd	30/03/2018	06/04/2018	20/04/2018
Trimester 2 - Syd	27/07/2018	03/08/2018	17/08/2018
Trimester 3 - Syd	23/11/2018	30/11/2018	14/12/2018

VE/TAFE teaching periods

VE/TAFE Teaching Periods	Tuition-payment due date	Census date
Teaching Period 5	06/01/2018	29/06/2018
Teaching Period 1	09/02/2018	30/03/2018
Teaching Period 3	06/04/2018	25/05/2018
Teaching Period 2	06/07/2018	31/08/2018
Teaching Period 4	05/08/2018	26/10/2018
Teaching Period 6	07/09/2018	14/12/2018
VET-YEAR (Certificate I-IV)	Enrol + 4 days	28 days from course start date (per annum)

Census dates

Census date is the last day to finalise your enrolment for each relevant study period to:

defer the Student Services and Amenities Fee (SSAF) (for eligible HE students only) by submitting a Request for SA-HELP loan (available from VUHQ) and providing your Tax File Number (TFN) - you will be required to apply for SA-HELP once per course.
submit a Request for Commonwealth assistance form per course (for eligible HE students only) to access a Commonwealth Support Place or HELP loan and provide your TFN if eligible
withdraw from units
apply for intermission
discontinue from the course
add units with College approval.

Note: If you don't wish to defer your fees, you need to pay your fees by the due date.

Higher Education (HE) students who do not pay by the relevant due date may be charged a late penalty of $155. Please make sure you understand the potential outcome of non-payment of your fees.

_{Note: Census dates correct at time of publication. If a census date falls on a weekend or public holiday you must ensure that you have finalised your enrolment and fees no later than the last working day before the census date. A late payment fee may be applied to your account if you fail to pay on time by the payment due date. Your enrolment may also be impacted. Please check fees for more information.}

HE administrative census (for timely amendments)

If you are enrolled in the standard semesters or trimesters you may add units to your enrolment until the end of the second week of semester.

If you are enrolled in a block unit(s), the administrative census date is on the Friday of the first week of each block.

Friday of week 2 of semester (1 and 2 only) is the administrative census date for timely amendments (last day to add units). Students who enrolled online will be able to add units until 11:59pm (23:59) on Friday.

After this time, the system will close for additions. A unit of study amendment form will need to be completed if you require an amendment to your enrolment, and must be approved by your Course & Unit Administrator (CUA).

You may incur a penalty of $155 for failure to meet any published deadline (including but not limited to application for admission, unit enrolment and withdrawal). The general late fee may also be applied for failure to comply with legitimate requests.

You will still be able to withdraw from your units or course until census. After census date, you can still withdraw from your course or unit of study, or apply for intermission until the end of SWOTVAC, but you will remain liable for the fees or incur a HELP loan.

If you withdraw during the exam period, you will receive fail grades and remain liable for the fees or incur a HELP loan.

Post-census enrolment amendment

If you withdraw from a unit after the census date, you will:

be liable to pay for any units you were enrolled in and receive a withdrawal
incur a HELP debt and lose any up-front payment you made (if you are using VET FEE-HELP or VET Student Loans your limit will be reduced).

You may apply for remission of debt if special circumstances apply.

Deferring your fees – HECS-HELP, FEE-HELP, SA-HELP & VET Student Loan

HE Students TFN submission

You must submit your TFN to VU either via:

your online enrolment or
by filling out a ‘Request for Commonwealth support and HECS-HELP form’ available at your nearest VUHQ.

VE/TAFE Diploma, Advanced Diploma & Graduate Certificate students TFN submission

To access the VET Student Loan, you must:

ensure that your personal email address is updated
have your eligibility assessed by Victoria University before census date
complete the electronic Commonwealth Assistance Form- eCAF- (if eligible) that will be sent to your personal email address by the relevant census date.

If you don't have a TFN

If you don’t have a TFN and want to defer your fees, you must:

apply for a TFN through the Australian Taxation Office (ATO) or participating post office prior to your first census date
submit the Request for Commonwealth support and HECS-HELP (if you haven’t already done so)
provide Victoria University with your ATO application summary (if enrolled in HE), or attach the document to the electronic Commonwealth assistance form (eCAF*) (if enrolled in Diploma and above) before or by census date
submit your TFN to Victoria University within 21 days of receiving it.

Please note: Your TFN cannot be submitted via email or fax.

*eCAF is the online system for eligible students to request a VET student loan.

For more information, please refer to Study Assist.

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Current students

Census & payment deadlines by study mode

Higher Education Semesters - (Standard)

First Year Model (HE) - domestic students

First Year Model (HE) - international students

Postgraduate College of Business Trimesters Melbourne

Higher Education Trimesters Sydney

VE/TAFE teaching periods

Census dates

HE administrative census (for timely amendments)

Post-census enrolment amendment

Deferring your fees – HECS-HELP, FEE-HELP, SA-HELP & VET Student Loan

HE Students TFN submission

VE/TAFE Diploma, Advanced Diploma & Graduate Certificate students TFN submission

If you don't have a TFN

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