Privacy Policy

This policy is about how we use your personal information (‘data’) on the Guardian Jobs website (the ‘Jobs website’) and the Guardian Jobs app (‘Jobs app’).  This is separate to how the theguardian.com website uses your data. For information on theguardian.com website, please read the main privacy policy here. For information on how we use your data when you sign up for courses advertised on the Jobs website, please read the courses privacy policy here.

Why do you collect personal data?

We collect personal data to be able to offer a tailored service for your job-hunting needs. The services available depend on whether you have registered with the Jobs website and whether or not you decide to upload your CV to it.

What personal data do you collect?

We collect:

• your name;
• your address;
• the country you live in;
• your email address;
• your phone numbers;
• your nationality;
• your IP address (the number identifying your electronic device when accessing the internet);
• details of your education and working career;
• your personal interests; and
• details of how you interact with the Jobs website and Jobs app, and vacancies you might be interested in.

How do you collect it?

You provide personal data to the Jobs website by:

• registering as a user;
• posting material to the Jobs website (for example, your CV); and
• storing a copy of your CV and any other information you provide when you send it to a recruiter.

 

 

We also collect information by using cookies. For more information about cookies and how we use them, see our main cookies information page at www.theguardian.com/info/cookies.

What do you do with my personal data?

If you have not registered

If you are not registered, you can use basic functions such as:

• sending CVs to job recruiters;
• adding your CV to the searchable CV database (‘CV database’) ; and
• signing up for jobs by email (‘Email alerts’)
   

 

In these circumstances, we will store a copy of your CV, and any other information you provide, for no longer than we need.

If you have registered

If you are registered with the website, there are more services available, including:

• an individual account to send job applications from;
• the option to receive email alerts about relevant jobs through a CV-matching service and the Job match service; and
• the option to receive emails about offers and services from the Guardian or other organisations.

 

 

When you register and upload your CV to the Jobs website, you can also benefit from:

• a facility for recruiters to see your CV for specific roles you have applied for or that they believe you might be interested in;
• a private and secure area on the website to manage your job preferences and privacy settings and to update your CV and details;
• opting in to Job match emails;
• storing your CV on the Jobs website database; and
• a ‘public profile’ which anyone can see (you can hide your CV), including recruiters. This profile shows roles you are interested in, an idea of the salary you are looking for and your preferred location. Recruiters can find this profile through search engines, so do not include your name, contact details or any personal information in this section.

How do the different services available through the Jobs website use my data?

Email alerts

There are two email alerts that you can receive.

If you have accepted theguardian.com marketing emails or signed up for email alerts through the Jobs website, you can receive general job alerts emails suggesting new vacancies, that may be based on previous Jobs website searches. To stop the emails, you can use the unsubscribe link at the bottom of each email and will need to sign in to your theguardian.com profile to adjust your marketing preferences for general emails from theguardian.com marketing.

When you have a Jobs website profile you can also choose to receive Job match emails that are tailored to your job preferences, for example, sector and location. You can stop these emails by using the unsubscribe link at the bottom of each email.

One-off job applications

When you apply for a one-off application, we keep a copy of your CV for six months and share it directly with the company who advertised the position. When applying without a Jobs website profile, you have the option to store a copy of your CV on the main CV database which recruiters search depending on your settings.

Logged in – CV

When you have created an account with the Jobs website and uploaded your CV details, we store your details on the main CV database and recruiters can have access to them, depending on your settings.

Logged in – job applications

When you create an account with the Jobs website, we keep your information in a database until you close your account. Through your account you can change your job-search preferences and control who can see your CV if you have one associated with the account.

CV database

When you apply for jobs on the Jobs website and upload your CV, a copy is stored on the CV database. This database can be searched by recruiters, depending on your settings. To be able to prevent recruiters from seeing your CV on the database, you need to create a Jobs website profile and click on the settings which apply.

If you choose to share your CV or personal details with recruiters, we ask them not to hold your CV for longer than is necessary and not to use your CV for purposes other than recruitment.

Who we share information with

We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.

Any other organisations who access your information while providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA.

Some of our webpages use ‘plug-ins’ from other organisations (such as the ‘Facebook Recommend’ function). These other organisations may use information about your visit to our websites on their pages. If you browse these pages while still also logged in to your account with us, information they collect may be connected to your account on their site. For more information on how these organisations use information, please read their privacy policies.

Google Analytics

We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sits please use this link (https://tools.google.com/dlpage/gaoptout/)

How do I delete or close my account with you?
 

When you delete your CV from the CV database through the Jobs website, we will not keep a copy of the information. However, we are not responsible for how recruiters who have already received your CV store your details or CV.

To delete your account, use the ‘Delete’ button at the bottom of your account page when you have signed in to the Jobs website.

About us

The Guardian Jobs website is operated by Guardian News & Media (GNM) whose registered office is at Kings Place, 90 York Way, London, N1 9GU. We have told the Information Commissioner’s Office (ICO) about the ways in which we process personal data. You can see this notice on the ICO’s Data Protection Register of Data Controllers under registration number Z5969905.

Contact us

Please contact us if you have any questions about this privacy policy or the way we use information we hold about you, if you would like a copy of the personal data we hold about you, or if you want to make a complaint or comment. Email us at dataprotection@theguardian.com, or write to the Data Protection Manager, Guardian News & Media, Kings Place, 90 York Way, London, N1 9GU.

Complaints

If you make a complaint to us and think we have not dealt with it to your satisfaction, you may send your complaint to the Information Commissioner for investigation. For more information on the Information Commissioner, and how to make a complaint, please visit their website at www.ico.org.uk.

Changes to the privacy policy

We may change this policy from time to time. Any changes will apply when they have been posted on the site. We will assume you accept these changes if you continue to use the site after that time. Details of the changes will be set out below.

January 2016: changes to reflect an update to the CV database

May 2016: changes to include information on sharing data with service providers

July 2016: changes to include reference to the Guardian Jobs app

Dec 2016: changes to include information on Google Analytics