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Procurement

beyondblue’s procurement practices are designed to test markets, encourage competition and ensure that all expenditure provides quality, service and value for money.

Whether through a request for quotation, an open or select tender, or through the establishment of provider panels for specialist or specific supply categories, beyondblue aims to provide equal supplier access and consideration in its procurement opportunities.

Within the below sections we aim to provide all the information that a supplier may need to know to work with beyondblue as well as contact details for further enquiries.

Supplier governance

beyondblue’s Contracts and Procurement Team manages and delivers all requirements for the procurement of goods and/or services, the engagement of suppliers and the development and management of contractual arrangements.

This includes the management of tenders, quotations, negotiations and contract performance analysis for the supply of goods and/or services as well as all research activities.

A key objective for this team is to provide commercial services to beyondblue and contribute to improving value for money, efficiency and minimising risk.

beyondblue is committed to conducting all procurement and contract management activities in an ethical, legal and socially responsible manner and expects that suppliers appointed to provide goods or services share this commitment.

Suppliers, tenders and grants

beyondblue’s procurement policy requires that all suppliers, including grant recipients, are formally engaged prior to the commencement of work. Although many of our supply arrangements are governed by specific supply agreements negotiated with the relevant suppliers, you can review our general conditions for the supply of goods and general conditions for the provision of services.

Tendering

From time to time, and in line with its procurement policies, beyondblue may conduct tenders for the supply of goods and/or services.  

Requests for tenders

Open tenders may be advertised in the tenders pages of national newspapers, with documentation available for download. 

Invitations to participate in a select tender will be sent via email to the nominated contact of registered suppliers.  

If you have any questions regarding any beyondblue tender, please email our tenders team.  

Current tenders

There are no current tenders.

Submitting a tender

Although requirements for submitting a tender will differ, as a minimum, each tender will require an electronic copy of the response to be lodged by email to our tenders team. You can also contact our tenders team if you have any questions regarding the requirements for submitting a tender to beyondblue.  

Review our general conditions for the supply of goods and general conditions for the provision of services.

Existing suppliers and grant recipients

Contract management

Communication

All communication with regards to contractual matters should be directed to the beyondblue Liaison Officer nominated within the relevant contract, or email our contracts team.

Progress and Final Reports

All reports should be submitted electronically (in both Microsoft Word and PDF format) to the beyondblue Liaison Officer nominated within the relevant contract or funding agreement.

Suppliers

Where suppliers are required to provide Progress and/or Final Reports to beyondblue, the requirements for reports will be set out in the relevant contract or as agreed between the parties. 

Research Final Reports

Final Reports must be submitted in the 1:3:25 Format developed by the Canadian Health Services Research Foundation. 

beyondblue also requires that Final Reports be accompanied by a Communications Report. The Communications Report should provide a plain English (non-technical) summary of the project's key findings and practical outcomes, which is suitable for use by beyondblue as part of its media and communications activities promoting beyondblue-funded research. 

The Communications Report should be between one and three pages in length and ideally include graphical representations of project data (such as graphs, charts, tables or maps) that may be relevant or useful for dissemination to the general public in promoting the research.

Financial Statement and Statement of Compliance

Where required under a contract or funding agreement, a Financial Statement must be provided to beyondblue with each progress report. The Financial Statement must specify the manner in which, and the purposes for which, funds provided by beyondblue were expended.

In addition, and as required under a contract or funding agreement, a Statement of Compliance must be provided to beyondblue on submission of the Final Report.

Detailed information with regards to both the Financial Statement and Statement of Compliance can be obtained upon request from beyondblue's contracts team.

Invoicing and payment

beyondblue recognises the importance of paying suppliers on time. To enable the correct and prompt payment of your organisation's invoices, please note the following requirements:

Essential information for an invoice

A valid Tax Invoice must be submitted to beyondblue for the supply of goods and/or services and must include the 
following details:

  • the name of the beyondblue contact in relation to the order
  • the purchase order or contract number
  • a description of goods and/or services provided OR relevant milestone payment.

An invoice that is submitted without the above details may be returned to the supplier unprocessed.

beyondblue's preferred method of payment is EFT. Please ensure that you have provided your bank details to us to 
enable prompt payment. 

Address details for submitting an invoice

Invoices should be addressed to beyondblue at:

Accounts Payable
PO Box 6100
Hawthorn VIC 3122

Alternatively, invoices can be emailed to our accounts department.