- published: 16 Feb 2010
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Mail merge is a software function describing the production of multiple (and potentially large numbers of) documents from a single template form and a structured data source.
MailMerge was originally the name of a utility supplied with MultiMate an early word processing product for the IBM PC, patterned after Wang word processors. This technique of merging data to create gave rise to the term mail merge. MicroPro International asserted a trademark to the term "MailMerge," which was a feature in its WordStar word processor and a free-standing application/add-on product, named MailMerge. MicroPro founder Seymour Rubinstein claims to have originated the term "MailMerge" and that the trademark was later infringed by Microsoft, though the trademark was not defended.
Now used generically, the term mail merge is a process to create personalized letters and pre-addressed envelopes or mailing labels for mass mailings from a word processing document which contains fixed text, which will be the same in each output document, and variables, which act as placeholders that are replaced by text from the data source.
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