GreenMonk Sustainability Customer Reference Series - Dr Joerg Tittor, Max Planck Institute

The GreenMonk TV Sustainability Customer Reference Series is a series of sustainability vendors' customers talking about the solutions they are using. The first videos are interviews with SAP customers and are sponsored by SAP. In this video, Do Joerg Tittor of the Max Planck Institute for Biochemistry in Munich discusses the rollout of safety software throughout the Max Planck Society. Transcription: Tom Raftery: Hi everyone, welcome to the GreenMonk Sustainability Customer Reference Series sponsored by SAP. We're in the Max Planck Institute for Biochemistry, part of the Max Planck Society. And with me I have Dr. Joerg Tittor. Dr, Tittor can you explain to us your role in the institute here and also something about the Max Planck Society? Joerg Tittor: Yeah. Two years ago I started as project leader of the safety project which was implemented in the Max Planck Society to all eight different institutes we have in Germany, all over Germany. We have laboratories in the first two sections. And in this laboratories we are working with radiation, we are working with radioactive substances, we are working with hazardous substances, with biological toxins. And thus some regulations of the work safety has to be fulfilled in order to make a safe environment for all the workers here. Tom Raftery: How has that been handled in the Max Planck Society to date? Joerg Tittor: You have to make risk assessments for every working area, you have to do incident management in the sense of you have to monitor what happens, you have to do safety regulations or a safety instructions on a yearly base, you have to do the safety instructions for new comers. Tom Raftery: You mentioned have rolled out the SAP Environment, Health and Safety solution. Can you give me some practical examples of how that's helping you in the organization, in the institute? Joerg Tittor: For example you have to make a risk assessment of the working area each year and that you have to do in a written form. In former days we did that documenting in Word files. And then we did it again in the year after, but we never have been sure whether we covered all the necessary things, what is doing -- what we are doing now, we have guided processes and you are guided by 2000 questions and you have to answer them or you have to tick them whether you're concerned with that issue or not. If you're not concerned with that issue, then you don't go in to any more detail, then you don't need to answer all the 2000 questions, maybe you can be over with only 100 or 200 questions especially if you're running only an office or don't have laboratory work. This is one of the examples, the other example would be safety instructions you will have to do on a yearly base, you have to repeat that. And all the new comers they have to have an initial instruction on the safety regulation, fire preventing measures and so on. And all this are repetitive issues and of course all what is repetitive, you can easily done by -- can easily be done by the computer. In case of the incident management, which is now implemented since June 2011, every co-worker can report on an incident, which he experienced. And all the responsible persons then get notice of this incident, in former times we had to go through the working area, areas and look what happened. Now times we have this survey on the screen and we have all the incidents on the screen at a shot. And not only in our responsibility area but also you can have it in the institutes or you can have it all over the Max Planck Society depending on what area your responsibility is for. So even you want to give the report to the Managing Director, Managing Director of the Institute which is also done in a yearly base, you can have the survey at one glance. Tom Raftery: Okay. And what are your plans for the solution going forward? Joerg Tittor: Yeah in the moment we have it, actually in three different institutes as pilot institutes, this pilot phase is extended to another 12 institutes and we want to -- have the experience out of that, in total 15 institutes and then it should be rolled out to the other 65 institutes all over Germany. Tom Raftery: Great. Joerg that's fantastic. Thanks a million for talking to us today.