Youth worker

YOUTH WORKER AS MANAGER [PART 1] - WHAT IS MANAGEMENT? - TONY BROWN - YWTB007

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• published: 28 Jul 2014
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MP3 DOWNLOAD: http://traffic.libsyn.com/youthworktoolbox/YWTB_Podcast_007-Management-PT1.mp3 http://www.youthworktoolbox.com/ywtb007/ In this episode, Tony responds to the requests of his listeners and introduces the first instalment in a series of podcasts focusing on management within the youth sector. He answers the question; What is management, and explores the main function areas in the role of a manger. Management operates through five basic functions: planning, organising, coordinating, commanding, and controlling. Planning: Deciding what needs to happen in the future and generating plans for action. Organising: Making sure the human and nonhuman resources are put into place Coordinating: Creating a structure through which an organisation’s goals can be accomplished. Commanding: Determining what must be done in a situation and getting people to do it. Controlling: Checking progress against plans. Basic roles: Interpersonal: roles that involve coordination and interaction with employees Informational: roles that involve handling, sharing, and analysing information Decisional: roles that require decision-making Skills: Political: used to build a power base and establish connections Conceptual: used to analyse complex situations. Interpersonal: used to communicate, motivate, mentor and delegate Diagnostic: ability to visualise most appropriate response to a situation Leadership: ability to lead and provide guidance to a specific group Technical: Expertise in one's particular functional area. Formation of policy: The mission of the organisation is the most obvious purpose—which may be, for example, to make soap. The vision of the organisation reflects its aspirations and specifies its intended direction or future destination. The objectives of the organisation refers to the ends or activity that is the goal of a certain task. The organisation's policy is a guide that stipulates rules, regulations and objectives, and may be used in the managers' decision-making. It must be flexible and easily interpreted and understood by all employees. The organisation's strategy refers to the coordinated plan of action it takes and resources it uses to realise its vision and long-term objectives. It is a guideline to managers, stipulating how they ought to allocate and use the factors of production to the business's advantage. Initially, it could help the managers decide on what type of organisation they want to form. Implementation of policies and strategies All policies and strategies must be discussed with all managerial personnel and staff. Managers must understand where and how they can implement their policies and strategies. Plan of action must be devised for each department. Policies and strategies must be reviewed regularly. Contingency plans must be devised in case the environment changes. Top-level managers should carry out regular progress assessments. The missions, objectives, strengths and weaknesses of each department must be analysed to determine their roles in achieving the organisation's mission. The forecasting method develops a reliable picture of the organisation's future environment. A planning unit must be created to ensure that all plans are consistent and that policies and strategies are aimed at achieving the same mission and objectives. All policies must be discussed with all managerial personnel and staff that is required in the execution of any departmental policy. Organisational change is strategically achieved through the implementation of the eight-step plan of action established by John P. Kotter: Increase urgency, get the vision right, communicate the buy-in, empower action, create short-term wins, don't let up, and make change stick. Policies and strategies in the planning process They give mid and lower-level managers a good idea of the future plans for each department in an organisation. A framework is created whereby plans and decisions are made. Mid and lower-level management may add their own plans to the business's strategies. MP3 DOWNLOAD: http://traffic.libsyn.com/youthworktoolbox/YWTB_Podcast_007-Management-PT1.mp3 http://www.youthworktoolbox.com/ywtb007/