Apache Corporation caps the information gusher with IBM ECM software "As an international energy company, we have stringent requirements for managing documents and information. The IBM solution provided governance capabilities across the information lifecycle, something we didn't see in competing products." — Donna Rose, records and information manager, Apache Corporation Established in 1954, Apache Corporation is an independent energy company that explores, develops and produces natural gas, crude oil and natural gas liquids. It employs approximately 5,000 employees and recently reported USD43 billion in total assets and USD12.1 billion in revenues. A growth company, Apache operates in multiple countries including the United States, Canada, Egypt, Australia, the United Kingdom and Argentina. Challenge Continued growth was straining existing content management processes at Apache Corporation. More than 3,000 people were accessing information daily, seeking everything from engineering diagrams and platform production data to leases and invoices. The company sought a solution that lowered the cost of providing dependable, timely information to regulators, staff members, partners and suppliers. It also wanted to limit risk by reducing the amount of transient information stored in email and network file systems. Solution Working with IBM and IBM Business Partners McLaren Software and Integro, Inc., Apache implemented a range of capabilities from the IBM Information Lifecycle Governance software portfolio. Basic building blocks of the overall solution include IBM FileNet® Content Manager, IBM FileNet Business Process Manager, IBM Enterprise Records Manager and IBM Content Collector software, which help Apache unify and manage electronic records, images, documents and data in a centralized repository. Integrated with the solution is the IBM Business Partner Integro Email Manager system. Apache deployed the application to connect and archive relevant information and attachments from Microsoft Outlook and insert them into a business process. The Integro software encourages rapid adoption with an interface that mimics the look of the Outlook in-box. To help manage engineering documents, Apache Corporation engaged IBM Business Partner McLaren Software to implement the McLaren Enterprise Engineer software suite, which is built on the FileNet Content Manager platform. The configurable business applications automate governance of engineering document creation, editing, review and approval processes, helping to ensure consistency of information across departments and locations and improve control of content provided to vendors and suppliers. When integrating information from acquired companies, Apache turns to IBM Business Partner Enterprise Content Management Group (ECMG) to help load data in high volumes. With a master methodology and associated software, the company can quickly clean and move content directly into the central repository. Benefits • Enables fast and accurate completion of projects by helping to avoid documentation errors that can result in costly project delays • Cuts response time for legal, regulatory or audit searches with a single content repository and automated processes for governing the information lifecycle • Saves time integrating acquisitions by automating the process of loading acquired company data directly into the IBM content management solution. Solution Components: Software • IBM FileNet® Content Manager • IBM FileNet Business Process Manager • IBM Enterprise Records • IBM Content Collector IBM Business Partners • McLaren Software and Integro, Inc For more information To learn more about IBM ECM solutions, please contact your IBM marketing representative or IBM Business Partner, or visit the following website: http://www-01.ibm.com/software/ecm/

• published: 14 Feb 2013
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