The following is general information for conference attendees including what to bring. If you have any questions please do not hesitate to contact us at info@studentsofsustainabilty.org.
Registration – rego opens at 1pm on Thursday the 4th of July (dinner provided) and will be open from 8.30am to 6pm every day of the conference. Attendees are welcome to stay the night of the 9th of July and breakfast will be provided on the 10th for those who do, prior to the closing ceremony. All conference attendees must be registered when they arrive – unregistered people will be considered trespassers.
Expected Behaviour
We all want to have an awesome time at SoS so there are some housekeeping rules to go over to keep everyone happy. Participants are encouraged to use safe, positive and constructive behaviour at all times. A norms session will be conducted at the start of the conference to clarify how everyone is to treat one another.
Everyone attending SoS is expected to follow any instruction given by members of the organising collective, University security team, safety patrol and grievance collective. Warnings will be given for minor misconduct and failure to comply with instructions may result in expulsion from the conference.
As we will be camping near a residential area, nightime noise needs to be kept to a minimum.
Childcare – childcare will be available during SoS. We will ask whether you require childcare when you buy your ticket and provide care accordingly. Any child under 12 is required to have full time adult supervision.
Staying Safe
- Walkways – participants are required to use designated cross walks for pedestriation travel between all conference venues as detailed in the conference handbook.
- Drugs & Alcohol – no drugs are permitted at SoS. Anyone found with illicit substances will be expelled from the conference. No BYO Alcohol is permitted on the UTAS campus.
- Trees – no one is to climb trees or erect any structure within a tree.
Valuables – attendees are advised to keep valuables with them at all times and not to leave them unattended.
Animals - sorry but no animals are allowed on campus, please find alternative accommodation for your pet if you bring them such as a boarding kennell.
Facilities – all participants are expected to use toilet and shower facilities provided and keep them in a clean and tidy state – that means no bushes!
Fires – no fires are permitted other than those set up by the organising collective. These fires will be continually supervised.
Parking – whilst attendees are encouraged to use public transport wherever possible, there is limited free parking available in the carpark directly in front of the marquee on a first come, first served basis.
Weather – temperatures in Launceston in July are likely to be between -2 degrees celsius at night and 15 degrees during the day. We will send out a forecast update in the week leading up to the conference.
What to bring to SoS – the essentials
- Sleeping bag. Being warm at night is very important so that you can enjoy the jam packed conference program, be prepared for negative 2 degrees celcius. This means cold! Bring an extra few blankets or a snuggle buddy to keep you warm at night!
- Warm clothes (think layers so you don’t get caught out. We might end up with a couple of sunny days and a couple of REALLY cold days! T-shirts, jumpers, jacket, long-sleeved tops, comfy pants, shorts, socks, thermals etc.)
- Beanies, scarf, gloves
- Wet weather gear (if you forget it then no doubt it’ll end up raining… and it’d be all your fault ; ) Also doubles up as an extra layer if its cold).
- Pillow (or you can use rolled up clothes if you’re worried about baggage limits)
- Tent AND tent pegs!
- Torch (for negotiating your way through tent city at night to your cozy warm destination! Falling over other peoples swags isn’t fun for anyone, don’t forget to make sure the batteries are full).
- Plate, bowl, mug, water bottle and cutlery – Knife, fork and spoon (very important cos you’ll need these to eat with and they are NOT being provided by SoS crew). If not we have frisbees for purchase, but who wants to be throwing their food around?
- Container for packed lunch – If you go on an excursion or actions day you will need something to carry your lunch in!
- Sleeping mat/bedroll
- Your wonderful self!
- Bike Helmet if you intend on riding. We have about 20 bikes for SOS use and would love you to utilize!
- Your current first aid certificate – if have one and you think you might sign up for first aid duty (Workpalce level 2/Apply first aid/Senior First Aid or higher).
Other things you are HIGHLY encouraged to bring to SoS:
- Hot water bottle (if you have one) we will have some for sale if you forget : )
- Towel
- Good comfy walking shoes, preferably at least semi waterproof as it may get wet etc
- Spirit of adventure
- Hat and sunscreen
- Pillow case/equivalent so if you forget your pillow you can stuff it with clothes
- Sense of fun
- Spare batteries (always a good idea just in case)
- An open mind
- Ideas
- Plastic bags for wet clothes and waterproofing
- Toiletries – don’t forget the toothpaste
- Lots of thank you’s to the SoS Organising Collective for putting it all together
- Small backpack or cloth bag to carry stuff around in
- Pens (take a couple ‘cos one always dies, lotsa scrawling to be done!!)
- Scrap paper that’s been used on one side and bound or stapled together for a notebook
- Lots of hugs
- Spare change/extra money for on field trips, the bar, donations, incidentals and emergencies
- Day bag for fieldtrips and actions
- Songs to sing
- Water bottle(s) for field trips, actions etc.
- All your friends
- Camera (make sure it has batteries and a memory card/film)
- Travel journal/rant book/everything book – call it what you like, somewhere to write down contacts, ideas, quotes, etc.
- Mobile Phone and charger if you need to be contactable and can’t bear the thought of escaping the REAL world for a week
- Musical instruments, toys and other fun creative stuff
- Funky, wacky creative stuff for the Artspace!!!
- Bicycle, skateboard or roller blades if it takes your fancy. Also there will be about 20 bikes at SoS for general use so don’t worry too much)
- Helmets if it’s convenient and you have any spare.
- Stuff for workshops if you’re contributing one
- Anything else fun, exciting, yummy, mystical, or comforting
