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Academic administration is a branch of university or college employees responsible for the maintenance and supervision of the institution and separate from the faculty or academics, although some personnel may have joint responsibilities. Some type of separate administrative structure exists at almost all academic institutions, as fewer and fewer schools are governed by employees who are also involved in academic or scholarly work. Many administrators are academics that have advanced degrees and no longer teach or conduct research actively.

Key responsibilities[link]

Key administrative responsibilities (and thus administrative units) in academic institutions include:

• Admissions
• Supervision of academic affairs such as hiring, promotion, tenure, and evaluation (with faculty input where appropriate);
• Maintenance of official records (typically supervised by a registrar in the US - In the UK the Registrar is in charge of all non academic matters);
• Maintenance and audit of financial flows and records;
• Oversight of student life and activities, such as religious or cultural groups, career centers and public service centers.
• Maintenance and construction of campus buildings (the physical plant);
• Maintenance of the campus grounds;
• Safety and security of people and property on the campus (often organized as an office of public safety or campus police);
• Supervision and support of campus computers and network (information technology).
• Fundraising from private individuals and foundations ("development" or "advancement")
• Research administration (including grants and contract administration, and institutional compliance with federal and state regulations)
• Public affairs (including relations with the media, the community, and local, state, and federal governments)

United States[link]

Academic administrations are structured in various ways at different institutions and in different countries.

Presidents and chancellors[link]

In the United States, a college or university is typically supervised by a President or Chancellor who reports regularly to a Board of Trustees (made up of individuals from outside the institution) and who serves as Chief Executive Officer. Most large colleges and universities now use an administrative structure with a tier of vice presidents, among whom the Provost (or Vice President for Academic Affairs) serves as the chief academic officer.

Dean[link]

Deans may supervise various and more specific aspects of the institution, or may be CEO of an entire campus. They may report directly to the president or chancellor. The division of responsibility among deans varies widely among institutions; some are chiefly responsible for clusters of academic fields (such as the humanities or natural sciences) or whole academic units (such as a graduate school or college), while others are responsible for non-academic but campus-wide concerns such as minority affairs. In some cases a provost supervises the institution's entire academic staff, occupying a position generally superior to any dean. In other instances the Dean of a College may be the equivalent to a Provost or Vice Chancellor or Vice President of Academic Affairs. Below deans in the administrative hierarchy are heads of individual academic departments and of individual administrative departments from groundskeeping to libraries to registrars of records. These heads (commonly styled "chairs" or "directors") then supervise the faculty and staff of their individual departments.

United Kingdom[link]

Administrative Structures[link]

The structures for administration and management in higher education in the United Kingdom vary significantly between institutions. Any description of a general structure will therefore not apply to some or even many institutions. Nevertheless, the typical structure in a university in the UK might include a Registrar as the overall head of administration reporting to the Vice-Chancellor. The Vice-Chancellor tends at present to be a former or current academic though there is some debate about the efficacy of appointing staff to the role who have developed a career as a professional higher education administrator. The Director of Finance may report to the Registrar or directly to the Vice-Chancellor, whilst other senior posts will tend to report to the Registrar. This next tier of senior positions might include Directors of Human Resources, Estates, and Corporate Affairs. The Academic Registrar is often included in this next tier. Their role tends to centre around student-facing administrative processes such admissions, student records, complaints, and graduation.

Professional Associations[link]

The over-arching body for all staff working in administration and management in the UK is the Association of University Administrators.

External links[link]

• EARMA — European Association of Research Managers and Administrators
• ATEM — Association for Tertiary Education Management, Inc
• AUA — the Association for professional administrators and managers in higher and further education in the UK and Ireland